| 1. |
NAME |
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The
Society shall be known as the Asian Society for Female Urology. |
| 2.
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PLACE
OF BUSINESS |
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Its
place of business shall be at the Society for Continence (Singapore),
c/o Gleneagles Hospital (Annex Block), #05-36, 6A Napier Road,
Singapore 258500. Or such other address as may subsequently
be decided upon by the Committee. |
| 3. |
OBJECTS |
|
The
objects of the Society which shall be a non-profit organisation
are: |
|
(a) |
to serve as an Institution for the advancement of the art and
science of female urology. |
|
(b) |
to facilitate the training of surgeons (urological & Uro-gynecological)
by arranging attachments for young trainees at reputable surgical
centres worldwide. |
|
(c) |
to provide research and scholarship grants |
|
(d) |
to organise International Congresses of Female Urology which
will serve as Forum for Scientific Meetings worldwide and related
Courses and Workshops to upgrade the standards of this specialty. |
|
(e) |
to provide an International "fellowship" of this specialty
in order to promote international understanding, mutual cooperation
and trust amongst urological fraternities in all parts of the
world irrespective of race, nationality, culture or creed. |
| 4. |
MEMBERSHIP |
|
Types
of Membership |
|
The
Membership shall be composed of the following classes of members:
a Fellows b Members c Honourary Fellows d Emeriti e Benefactors |
|
(a) |
FELLOWS |
|
|
Candidates
for this rank of Fellow shall be graduates of an approved school
or college of medicine, shall have satisfactorily completed
their approved internships and surgical residencies, or the
equivalent, and shall be of unquestionable moral and ethical
character. They shall be members of their national medical organisation
and/or national specialty association. Candidates for Fellowship
shall have not less than three (3) years after obtaining specialist
qualifications of practice & shall devote a major part of
their time to the practice of female urology. Candidates shall
be admitted to Fellowship by merit and/or examination and upon
approval of the Executive Council. The candidate who has been
elected to Fellowship and who has fulfilled all obligations
of the Society shall be entitled to receive a certificate of
membership signed by the President and the Honorary Secretary
General of the Society. |
|
(b)
|
MEMBERS |
|
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The
same rules apply for the category of MEMBER. These shall be
Candidates currently in training for the Specialty of Female
Urology. |
| |
(c) |
HONORARY
FELLOWS |
| |
|
The
title of Honourary Fellow may be conferred upon distinguished
Fellows of international repute by an affirmative vote of seventy-five
percent (75%) of the Council members present at a duly convened
meeting of the Executive Council after review and evaluation.
Honourary Fellows shall be exempt from the payment of dues or
fees but shall enjoy all of the privileges of Fellows. |
| |
(d) |
EMERITI |
| |
|
The
title of Honourary Fellow may be conferred upon distinguished
Fellows of international repute by an affirmative vote of seventy-five
percent (75%) of the Council members present at a duly convened
meeting of the Executive Council after review and evaluation.
Honourary Fellows shall be exempt from the payment of dues or
fees but shall enjoy all of the privileges of Fellows. |
| |
(e) |
BENEFACTORS |
| |
|
Benefactors
shall be persons who are interested in and who have materially
contributed to the welfare of the Society, the community, the
country, or the world. They shall be elected by the affirmative
vote of seventy-five percent (75%) of the members present at
a duly convened meeting of the Executive Committee. They shall
receive an appropriate certificate, shall be exempt from the
payment of fees and dues, and shall not have the right to vote
or to hold office. |
| 5. |
SUBSCRIPTIONS/APPLICATION
FEES |
|
(a) |
Fellows
shall pay an admission fee of US$30. Annual dues for Fellows
shall be US$20 per year. Founder Fellows & Members shall
be exempted from payment of admission dues & the first year
of Fellowship/Membership. |
| (b) |
A
fee will be charged for Fellowship Certificates, this entire
amount being remitted to the Treasurer of the Society. |
| 6. |
MANAGEMENT
& EXECUTIVE COMMITTEE
|
|
(1.) |
Composition |
|
|
The
Society shall be managed by an Executive Council/Committee which
shall be composed of the President(Chairman), Immediate Past
President, Secretary General, Assistant Secretary General and
Treasurer, with at least 2 members representing each Country.
The term shall coincide with that of the other officers. |
|
(2.) |
Election |
|
|
(a)
|
All
officers except the Honourary Treasurer may be re-elected to
the same office for 2 consecutive terms (each term lasting for
3 years). |
| |
|
(b) |
The President shall not hold office for more than 2 consecutive
terms. |
| |
|
(c) |
Names of the above offices shall be proposed & seconded
at the Annual General Meting & election will follow on a
simple majority vote of the members. |
| |
(3.)
|
Duties
& Powers |
| |
|
(a)
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The
President of the section shall be Chairman of the Executive
Committee/Council and the Secretary of the section shall be
the Secretary General of the Executive Committee. |
|
|
(b)
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The Executive Committee shall transact the executive business
of the section. |
| |
|
(c) |
It shall determine the character, scope and program of the scientific
proceedings of the section. (d) It shall exercise the powers
relating to discipline as provided in Article VIII of this Constitution.
|
| |
|
(d) |
It shall have the power to employ legal Counsel and to engage
such employees as may be necessary for the transaction of the
business of the section. |
| |
|
(e) |
It shall keep a record of its meetings and activities and the
first order of business of any meeting shall be the reading,
and if necessary, the correction and clarification of the minutes
of the preceding meeting. |
| |
|
(f) |
The Executive Committee shall hold not less than one (1) meeting
per year, at a time date and place established by resolution
of this Committee and shall also meet upon the call of the President.
Written notice of the time, date and place of such meeting (together
with a copy of the proposed agenda, if feasible) shall be given
not less than fourteen (14) days prior to any such meeting.
|
| |
|
(g) |
A majority of the members of the Committee shall constitute
a quorum for transaction of business, but if not less than three
(3) be present then the action taken may become valid if a copy
of the minutes of the meeting is sent to all members and the
minutes are approved and ratified in writing by a majority of
the Committee. |
| |
|
(h) |
Informal vote of the Committee may be taken by mail upon any
resolution without meeting, upon written request of any two
(2) officers, which resolution shall be mailed to all members
of the Council, and said resolution shall be considered adopted
and shall become effective upon the written approval of not
less than seventy-five percent (75%) of the total membership
of the Committee. |
| |
|
(i) |
The Executive Committee may establish and select any standing
or ad hoc committees it may deem necessary and appropriate.
(k) It shall exercise such other powers and fulfil such other
duties as are provided in the Constitution. |
| 7. |
DUTIES
AND POWERS OF OFFICE BEARERS |
|
(a) |
There shall be a President, Secretary General, Assistant Secretary
General, and Treasurer, all of whom must be Fellows of the College.
Upon completion of his full term of office the president shall
thereafter serve a term of office as Immediate Past President.
|
|
(b) |
The President shall be the Chief Executive Officer of the Section,
shall serve as a member of the Council and preside over all
meetings of the Executive Committee; shall sign all letters
and other documents requiring his signature and shall perform
such other duties as usually pertain to his office. Provided
he is re-elected at the AGM, he may continue as President up
to a maximum two terms in this capacity. Thereafter, he shall
serve as the Immediate Past President, and shall continue to
be a member of the Executive Committee for a term of two (2)
years. The Immediate past President shall render such assistance
to the President and to the Committee as may be requested by
them. |
|
(c)
|
The
Treasurer shall receive all funds due to the section and with
the approval of the Executive Council shall deposit funds and
keep complete books of accounts concerning the receipts and
expenditure of the section and with the authorization of the
Committee, may delegate the keeping of the books to a business
secretary who need not be a doctor or a member of the section;
shall pay money out of the treasury only on vouchers signed
by the President; shall render annually an audited financial
statement of his accounts to the Executive Committee and for
this purpose, if approved by the Executive Committee, he shall
employ a certified public accountant to audit the books for
each fiscal year ending December 31st; shall submit to the Committee
a detailed report of the financial transactions of the section;
and shall perform such other duties as shall pertain to his
office. He shall be a member of the Executive Committee. At
the expense of the section, he shall be bonded in such amount
as the Executive Committee may prescribe, and any assistant,
employed by him with the authorization of the Executive Committee,
to handle funds may likewise be bonded. |
|
(d) |
The Honourary Secretary shall also be secretary of the Executive
Committee; shall have the authority to act as agent of the section
as the Executive Committee may direct; shall collect all dues
and fees from the members and transmit them to the treasurer;
shall have charge of the routine business affairs of the section
and may employ such assistants in carrying on the business of
the Society as may be authorised by the Executive Committee;
shall be the custodian of the seal, books documents and papers
belonging to the section, except those of the treasurer; shall
provide for keeping of the minutes and proceedings of the meetings;
shall sign all certificate, documents and correspondence as
may be required in the discharge of his duties, attest and affix
the seal of the section to all documents which require it; shall
certify all acts requiring certification; shall send out notices
of all meetings; shall submit an annual report of the section's
affairs at the AGM including the membership roster, the status
of the section's budget, and of records of payments of dues
and of delinquencies in the payment thereof; maintain a record
of all deaths of members; proposed resignations and members
to be dropped for non-payment of dues; and shall perform such
other duties as may be assigned to him by the Executive Committee,
of which he shall be a member. At the expense of the Singapore
Section, he shall be bonded in such amount as the Executive
Committee shall prescribe, and any assistant, employed by him
(eg, an Executive Secretary) with the authorization of the Executive
Committee, may be likewise bonded. |
| 8. |
DISCIPLINE |
|
(1.) |
The Executive Committee may, on a written statement signed by
a bonafide complainant, take cognisance of any breach of the
rules and regulations of the section, or of any unprofessional
or immoral conduct on the part of a member, or of any conduct
which threatens the order, functions, peace, reputation and
dignity of the College, or of any behaviour contrary to the
purposes of the College after due hearing of said Committee.
|
|
(2.) |
However, no such hearing before the Executive Committee of the
section shall be held unless the accused member is served notice
of the hearing, by a written statement of the charges against
him, at least thirty (30) days prior to the hearing. The notice
and statement shall be personally served or sent by registered
mail to the last address recorded in the rolls of membership
in the office of the President/Secretary General. Confirmation
of receipt of said notice shall be by telephone or AR pre-paid
Registered Return Mail. The accused member shall be accorded
the right of representation by any Fellow of the Society, in
good standing, and/or a legal Counsel at such hearing. |
|
|
(a) |
If, after hearing the evidence presented, the Executive Committee,
by a majority vote, finds the member guilty as charged, the
Committee may reprimand him, suspend him from membership, request
his resignation or expel him. |
|
|
(b) |
Any member disciplined, suspended/expelled by the Executive
Committee, shall be accorded the right to appeal to the Executive
Council. He shall have thirty (30) days in which to prepare
his appeal and shall the right of representation, by a Fellow
of the Society, in good standing, and/or a legal Counsel at
a hearing before the Executive Council/Committee. The ruling
of the Executive Council shall be final. However, no such hearing
shall be held unless the accused member is served notice of
the date, hour and place of the meeting in writing, personally
served or sent by registered mail to the last address recorded
in the rolls of membership in the office of the President/Secretary
General, at least thirty (30) days prior to the hearing (and
deposit in registered mail, so addressed, postage prepaid, shall
constitute service of said notice). |
|
|
(c) |
If a member shall have been expelled, his certificate of membership
shall be revoked, and in the case of refusal to surrender such
certificate, the Society may publish notice of such revocation
in the medical journals. |
| 9. |
SUPREME
AUTHORITY & GENERAL MEETINGS |
|
(1.) |
Supreme Authority |
|
|
|
(a)
The supreme authority of the Society is vested in the general
meeting to be presided over by the President. (b) All decisions
made at General Meetings shall be binding on the Society. |
|
(2.) |
The
Annual General Meeting (AGM) |
|
|
(a) |
The Annual General Meeting shall be held each year but may be
deferred for up to a maximum of 2 years in extraordinary circumstances
by the president. |
|
|
(b) |
At least four (4) weeks notice shall be given of an annual general
meeting . The particulars of its agenda shall be posted to members
one week before the meeting is due to be held. |
|
|
(c) |
The previous financial year's accounts, report of the Executive
Committee & election of office-bearers for the following
year shall be considered at the Annual General Meeting. |
|
|
(d) |
Any member who wishes to place an item on the agenda of the
AGM may do so provided he gives notice to the Honourary Secretary
two weeks before the scheduled date of the AGM. |
|
(3.) |
Extra-ordinary
General Meetings |
|
|
(a) |
Extraordinary General Meetings may be convened by the Secretary
on the instruction of the President, the Executive Committee
or on written request of at least ten ordinary fellows of the
Section. |
|
|
(b) |
Fourteen (14) days Notice summoning an Extraordinary General
Meeting shall be sent to all members within 21 days of the application
for the Meeting & it shall state the business of the Meeting. |
|
|
(c) |
No business shall be dealt with by an Extraordinary Meeting
other than that for which it is specifically convened. |
|
(4.) |
Quorum |
|
|
(a) |
At least ten percent (10%) of the total membership of the Section
present at a General Meeting shall form a quorum. |
|
|
(b) |
In the event of there being no quorum at the General Meeting,
the meeting shall be adjourned for half an hour & should
the number then be insufficient to form a quorum, those present
shall be considered a quorum, but they shall have no power to
alter, amend or make additions to any of the existing rules
unless two-thirds of the Executive Committee/Council from the
previous term of office are present. |
|
|
(c) |
In the event of a lack of quorum for an Extraordinary Meeting,
the meeting shall be postponed sine die. |
|
(5.) |
Voting |
|
|
(a) |
Only members who are Fellows/Honourary Fellows or Emeriti shall
be eligible to vote at General Meetings. |
|
|
(b) |
Voting at all General Meetings shall normally be by secret ballot.
Voting by show of hands may be undertaken provided that consent
of the majority of members present is obtained. |
|
|
(c)
|
Motions
at General Meetings of the Society shall be carried out by a
simple majority vote. |
|
|
(d) |
In the event of a tie, the Chairperson shall have the casting
vote. |
| 10. |
PROHIBITIONS |
|
(1.) |
The
funds of the Singapore Section shall not be used to pay the
fines of members who have been convicted in Court. |
|
(2.) |
The
Society shall not attempt to restrict or in any other manner
interfere with trade or prices or engage in any Trade Union
activity as defined in the Trade Unions Ordinance. |
|
|
In
all matters political, the Society shall be non-party. The premises
of the Singapore Section shall not be used for political purposes
and the Society shall not allow funds to be used for political
purposes. |
|
(3.) |
In
all matters political, the Society shall be non-party. The premises
of the Singapore Section shall not be used for political purposes
and the Society shall not allow funds to be used for political
purposes. |
|
(4) |
The Society shall not hold any lottery, whether confined to
its members or not, in the name of the Society or its office-bearers,
Executive Committee or General Membership. |
|
(5) |
Gambling of any kind is strictly prohibited. |
| 11. |
INTERPRETATION
|
|
Any
matter or question arising out of any point which is not expressedly
provided for in the Constitution will be referred to the Executive
Committee who shall be empowered to use its own discretion for
action or otherwise. The decision of the Committee shall be
final unless it is revised at an Annual General Meeting. |
| 12. |
AMENDMENT
OF THE CONSTITUTION |
|
The
articles of the Constitution may be amended by the affirmative
vote of seventy-five percent (75%) of the members present at
a duly convened meeting of the section or two-thirds of Members
of the Executive Committee, providing written notice of the
proposed amendment has been sent to all members at least ten
(10) days prior to such meeting. No amendment shall become valid
and effective until first submitted to and approved by the Council
of the Society. |
| 13. |
DISSOLUTION |
|
(1.) |
The
Society shall not be dissolved except with the consent of not
less than two-thirds of the Fellows expressed in person at a
General Meeting convened for the purpose. |
|
(2.) |
In
the event of the Society being dissolved as provided above,
all debts and liabilities legally on behalf of the Society shall
be fully discharged and all funds and property of any kind shall
forthwith be donated to charity. |
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