ADDRESS:
The Secretariat address shall be established at the address of the Chairman of the (Governing) Council. The present secretariat address is: Division of Urology, Changi General Hospital, Singapore 529889 (Tel +65-788-8833, Fax +65-7880933).
OBJECTIVES & STRATEGIES:
MEMBERSHIP
Membership is by invitation only. Interested parties may request to participate in APCAB activities & shall be considered for approval by the Governing Council.
SUBSCRIPTION:
The joining fee for APCAB will be US$100 per person. For Founder members the joining fee is waived. Annual Membership fee will be US$10 per person.
GOVERNING COUNCIL:
There shall be a Governing Council of APCAB which shall comprise the following:One Chairman(the President of APCAB), two Vice-Chairmen, an Honorary Secretary, an Honorary Treasurer, and two nominees from Pharmacia & Upjohn, the sponsors of APCAB.The past-president shall be an ex-officio (non-voting) member of council if he/she does not otherwise hold office. Additionally, there will be appointed Chairmen representing four working groups, viz:(1) Public Awareness(2) Training(3) Clinical Trials(4) Prevalence Studies(5) Other Council Members at the discretion of the Chairman.
FUNCTIONS & POWERS OF THE GOVERNING COUNCIL
The Governing Council may comprise more than one member from any country but each country can cast only one vote. The council shall have the power to co-opt other individuals to the Council but these shall not have voting powers. Council shall manage the affairs of APCAB and in particular shall raise, receive and dispense funds on behalf of the Board in pursuance of its objectives. The Chairman may negotiate with other organisations and represent APCAB in its dealings with outside persons in pursuance of the objectives of APCAB. In the event of a tie in any business of APCAB, Chairman of the Meeting shall have a casting vote. The First Vice-Chairman shall assist the Chairman & deputise for him in his absence.
ELECTION
Members of the Governing Council shall be elected during the Biennial General Meeting. The term of office for the governing council shall be 2 years. Inactive members not contributing to the cause of incontinence & the promotion of continence in their respective countries would be replaced. All governing Council Members shall upon retirement be eligible for re-election.
MEETINGS
There shall be a Biennial General Meeting (BGM) which will be held not more than 24 months following the previous BGM.The following business shall be transected at the BGM:(1) Receive the Chairman's Report(2) Receive the Statement of Accounts delivered by the Treasurer(3) Elect the Governing Council(4) Elect an Auditor.In the case of the BGM, and of meetings where it is proposed to pass special resolutions, 28 clear days' notice, and in other cases, 7 days notice to the members, specifying the place, the day and hour of the meeting, shall be notified to all members.
ACCOUNTS:
The Council shall ensure the true & correct accounts are recorded of the sums of money received & expended by APCAB and the matters in respect of which such receipt & expenditure takes place.The Secretariat shall operate only financial transections which receive approval by the Governing Council at its meetings or through written approval by Council Members.A bank account under APCAB shall be created & operated by the Treasurer & Chairman of APCAB & one other person (normally the Honorary Secretary) or other person from the governing body as approved by the Council where required.The financial year shall correspond to the calender year & shall end on 31st December.The Treasurer shall prepare a budget for approval by Council at the first meeting of each year.The audited account of APCAB shall be presented for approval of the Council at the first meeting of each year
AD HOC COMMITTEES & WORKING GROUPS:
The Governing Council shall have the power to create ad hoc working groups for specific purposes to achieve the aims & objectives of APCAB. These groups shall be chaired by a member of the governing council. The scope of the activities, membership & financial obligations of such working groups shall be approved by the Governing Council. A working group shall cease to exist at the discretion of the Governing Council or when its specific objectives are completed. Under such circumstances, all monies and/or properties and liabilities of the working group shall be with the Governing Council. The chairman of the working group shall be responsible for the preparation & submission of final reports of the project to the Governing Council & the sponsoring bodies.
DISSOLUTION
APCAB may be dissolved by a resolution carried by a three-quarter majority of the Council members representing all the participating countries at a meeting convened for this purpose. A proxy vote is accepted in writing for this purpose if a member is unable to attend. If, upon the dissolution of APCAB, where applicable, after the discharge of all its debts & liabilities, any remaining property whatsoever shall be given or transferred to some other institution(s) having similar objectives to APCAB as agreed by the Governing Council.
LIABILITY
In the case that APCAB is involved in any debt/s or liabilities it shall be the responsibility of the Council Members of that current term of tenure during which debt or liabilities occurred.
INTERPRETATION:
For any matter not duly expressed in this Constitution, the matter will be referred to the Governing Council for decision.