The Society shall be known as the “Society for Continence (Singapore)” (hereinafter referred to as the “Society”).
2. PLACE OF BUSINESS
Its place of business shall be at 61 Upper Paya Lebar Road, #05-02A, Singapore 534816 or such other address as may subsequently be decided upon by the Executive Committee and approved by the Registrar of Societies.
The objects of the Society, which shall be a non-profit organisation, are:
- disseminate information and educate healthcare professionals and the public on methods to promote urinary and bowel continence.
- promote the education, training and rehabilitation of the incontinent and their general interest and welfare.
- do such things as are indicated or conducive to the attainment of the above objects, the Society may:-
- render assistance to the incontinent through medical or non-medical measures.
- provide an organisation to foster friendship, understanding and mutual encouragement among the incontinent.
- procure special benefits and concessions for the incontinent to better their condition.
- raise funds from the general public and to accept gifts or bequests from any person, body or organisation for the benefit of the incontinent and in furtherance of the objectives of the Society.
- create among the community and government an awareness of the special needs of the incontinent and solicit their cooperation and assistance for those afflicted with this malady as defined by the World Health Organisation as “The inability to control the discharge of urine or faeces which causes a social and hygienic problem for the community”.
4. PATRON OF THE SOCIETY
There shall be a Patron of the Society who shall be a Singapore citizen and appointed by the Executive Committee. He may participate in all activities, meetings and functions of the Society but shall have no voting right.
5. MEDICAL ADVISOR
There shall be two Medical Advisors appointed by the Executive Committee.
6. LEGAL ADVISOR
There shall be one Legal Advisor appointed by the Executive Committee.
Membership of the Society shall be unlimited and open to any person/organisation including individuals suffering from incontinence. Membership can be in one of the following categories:
- Honorary Member
- Corporate Member
- Individual Member
- Life Member
8. ELIGIBILITY AND APPLICATION
- Honorary Members may be elected by the Executive Committee from men or women of distinction.
- The Honorary Member should have made significant contributions to the community
- Honorary Members shall not be require to pay any entrance fee or subscription
- Honorary Members shall be entitled to all benefits and privileges of individual members except that they shall not be entitled to hold office or vote.
- Individual Members shall be elected by application from healthcare professionals and individuals including patients suffering from incontinence.
- Corporate Membership shall be open to firms, commercial bodies, government departments, clubs or any organisation interested in supporting the Society in furthering its aims. Each corporate member shall nominate one nominee to represent in the Society. Each corporate member shall have one vote.
- Life Membership: Individual Members may apply for life membership by paying the life membership fee instead of an annual subscription at the time of joining or at any time thereafter. Application for membership should be submitted to the Honorary Secretary on a prescribed form. Admission to membership shall be decided by the Executive Committee.
- A copy of the Constitution of the Society shall be provided to every approved applicant who has paid his/her entrance fee.
9. ENTRANCE FEE AND ANNUAL SUBSCRIPTION
- The entrance fee for Individual and Corporate Membership is S$30.00. Entrance fee and annual subscription for members who are retirees shall be waived or reduced to half respectively.
- The annual subscription for Individual Membership shall be S$20 per annum. On special consideration, members may be exempted from payment of annual dues for socio-economic reasons.
- Annual Fees can be converted to a single payment of a non-refundable Life Membership fee of S$100 made at a time of joining or any time thereafter.
- Corporate Membership annual dues will be S$300
- The annual subscription is due on the first day of January of each year. A member whose subscription is 3 years in arrears shall temporarily cease to be a member of the Society. Such a member shall be reinstated after payment of the arrears.
10. TERMINATION OF MEMBERSHIP
Membership may be terminated by giving written notice to the Honorary Secretary.
11. EXECUTIVE COMMITTEE AND DUTIES OF OFFICE BEARERS
The Society shall be administered by an Executive Committee whose members shall be elected at the Society’s Annual General Meeting.
- The Executive Committee shall sponsor, delegate and appoint representatives to international, regional or local conferences/seminars in all matters relating to incontinence.
- The Executive Committee may, at any time, in any form or manner, and for any amount, raise or borrow, for the purposes of the Society, any sums of money in such manners as they deem fit to further its objectives. However, the Executive Committee shall not incur any liability on behalf of its members, beyond the net asset value of the Society.
- The Executive Committee may appoint any individual member of the Society as member of a sub-committee as may be deemed necessary for the management of the Society and confer on him such powers and duties as the Executive Committee may decide.
- The Executive Committee may in its discretion, issue statements to the press or grant interviews on matters pertaining to the Society.
- The Executive Committee shall be responsible for convening Annual General Meetings or Extraordinary General Meetings as the circumstances deem necessary and in compliance with the other provisions of the Constitution.
- The Executive Committee has power to authorise the expenditure of a sum not exceeding S$20,000 per month from Society’s funds for the Society’s purposes.
- The office-bearers of the Society shall be the President, the Vice-President, the Honorary Secretary, the Honorary Treasurer and twelve Ordinary Executive Committee Members. They shall form the Executive Committee which is empowered to co-opt up to a maximum of five other Ordinary Executive Committee Members who shall be entitled to all privileges of the Executive Committee except voting rights.
- The Executive Committee members, of whom at least six should comprise healthcare professionals, shall be elected once in two years at the General Meeting. The posts of President, Vice-President, Honorary Secretary and the Honorary Treasurer shall be elected from amongst and by the members of this Executive Committee. Names for the Executive Committee shall be proposed and seconded at the General Meeting once in two years and election of all office bearers including the Honorary Treasurer will follow on a simple majority vote of the members.
- President and Vice President: The President shall chair at all General and Executive Committee Meetings. He shall also represent the Society in it dealings with outside persons. The Chairman of the meetings shall have a casting vote in the event of a tie in any business of the Society. The Vice-President shall assist the President and deputise for him in his absence.
- In the absence of the President or Vice-President, a protem Chairman shall be elected from amongst the executive Committee to officiate on their behalf as Chairman.
- The Honorary Secretary shall keep all records, except financial, of the Society and shall be responsible for their correctness. The records should include minutes of all General and Executive Committee Meetings, and an up-to-date Register of members.
- The Honorary Treasurer shall be responsible for the collection, disbursement and accounting of all monetary transactions of the Society. Cheques or withdrawals from the bank shall be signed by two of the following:
- the Honorary Treasurer,
- the President or the Vice-President,
- the Honorary Secretary.
- He shall keep an accurate record of all transactions and prepare an annual financial statement and present it to the auditors. He may keep up to S$500 for petty expenses. All other sums of money shall be deposited in the name of the Society in a bank appointed by the Society.
- Ordinary Executive Committee Members: All Ordinary Executive Committee Members shall participate and assist in the management, administration, the promotion and other activities of the Society.
12. SUPREME AUTHORITY AND GENERAL MEETING
- The supreme authority of the Society is vested in a General Meeting of the members presided over by the President. An Annual General Meeting shall be held not later than 30th June.
- The Honorary Secretary shall circulate to all members Minutes of the Annual General Meeting within six weeks of the Meeting.
- The Honorary Secretary shall inform all members in writing of the date, time and place for the Annual General Meeting not less than six weeks before the date of the Meeting.
- Any Member desiring to put up a resolution at the Annual General Meeting or propose amendments to the Minutes of the previous Annual General Meeting shall give notice in writing to the Honorary Secretary not less than thirty days before the date fixed for such meeting.
- The Honorary Secretary shall prepare and forward to all members not less than fourteen days before the date fixed for the Annual General Meeting the following Agenda:
- The Minutes of the previous Annual General Meeting.
- Proposed Amendments, if any.
- The Annual Report.
- The Audited Financial Statement.
- Election of Executive Committee Members.
- Any Resolution Proposed by Members.
- Any Other Matters.
- Twenty-five Members shall form a quorum at the Annual General Meeting. In the event of there being no quorum at an Annual General Meeting the Meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum but they shall have no power to alter, amend or make additions to any of the existing rules.
13. EXTRAORDINARY GENERAL MEETING
- An Extraordinary General Meeting may be convened by the Executive Committee.
- The Honorary Secretary shall send a Notice of an Extraordinary General Meeting to all members not less than ten days before the date fixed for such a meeting stating the business of the meeting.
- No business shall be dealt with by an Extraordinary General Meeting other than that for which it is specially convened.
- For an Extraordinary General Meeting without a quorum of twenty-five members at the time set for the meeting, the meeting shall be adjourned for half an hour and should the number then be insufficient to form a quorum, those present shall be considered a quorum but shall have no power to alter, amend or make additions to any of the existing rules of the Society.
14. MEETINGS OF THE EXECUTIVE COMMITTEE
- The Executive Committee shall meet at least once every four months at the office of the Society or at such place as the Committee may decide from time to time.
- Notice of all meetings of the Executive Committee with any Agenda attached thereto, shall be sent to each Committee Member at least seven clear days before the date of the meeting.
- The quorum of the Executive Committee shall be half the number of members. In the event of there being no quorum, the meeting shall be cancelled or postponed.
- Executive Committee Members absent from three consecutive meetings of the Executive Committee without explanation shall be deemed to have withdrawn from the Executive Committee and a successor co-opted by the Executive Committee. Any member of the Executive Committee may resign by sending in his resignation in writing to either the President or Honorary Secretary. Any change in the Executive Committee shall be notified to the Registrar of Societies within two weeks of the change.
15. AUDIT AND FINANCIAL YEAR
- Two voting members, not being members of the Executive Committee, shall be elected as Honorary Auditors at each annual general meeting and will hold office for a term of one year only and shall not be re-elected for consecutive term. They will be required to audit each year’s accounts and present a report upon them to the annual general meeting. They may be required by the President to audit the Society’s accounts for any period within their tenure of office at any date and make a report to the Committee.
- The financial year shall be from 1st January to 31st December.
If the Society at any time acquires any immovable property, such property shall be vested in Trustees subject to a declaration of trust. No trustee shall effect any sale or mortgage of property without the prior approval of the general meeting of members. Any trustee may at any time resign his trusteeship. If a trustee dies or becomes a lunatic or of unsound mind or moves permanently or is absent from the Republic of Singapore for a period of one year, he shall be deemed to have resigned his trusteeship. Vacancies in Page 9 of 10 the trusteeship may be filled at a General Meeting, but the number shall not be greater than four our less than two. Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given affixing in the premises of the Society a document containing such proposal at least two weeks before the meeting at which the proposal is to be discussed. The result of such meeting shall than be notified to the Registrar of Societies. The addresses of immovable properties, names of trustees and any subsequent change must be notified to the Registrar of Societies.
- The funds of the Society shall not be used to pay the fines of members who have been convicted in Court.
- The Society shall not engage in any Trade Union activity as defined in any written law relating to trade unions for the time being in force in Singapore.
- The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
- The Society shall not hold any lottery, whether confined to its members or not, in the name of the Society or its office-bearers, Executive Committee or members, unless with prior written approval from the relevant authorities.
- Gambling of any kind and the playing of paikow or mahjong, whether for stakes or not are forbidden on the Society’s premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.
- The Society shall not attempt to restrict or interfere with trade or make directly or indirectly any recommendation to, any arrangement with its members which has the purpose or is likely to have the effect of fixing or controlling the price or any discount, allowance or rebate relating to any good or services which adversely affects consumer interest.
- The Society shall not raise funds from the public for whatever purpose without prior approval in writing of the Registrar of Societies and other relevant authorities.
Any matter or question arising out of any point which is not expressedly provided for in the Constitution will be referred to the Executive Committee who shall be empowered to use its own discretion. The decision of the Committee shall be fined unless it is reversed at a general meeting of members.
19. AMMENDMENTS TO RULES
The Constitution shall be altered only by a vote of at least two-thirds of the members of the Society present at the General Meeting and it shall not come into force without the prior sanction of the Registrar of Societies and the Commissioner of Charities.
- The Society shall not be dissolved except with the consent of not less than twothirds of the Members of the Society for the time being resident in Singapore, expressed in person or by proxy at a General Meeting convened for purpose.
- In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Society shall be fully discharged, and the remaining funds will be donated to charitable organisations which are registered under the Charities Act (Cap. 37).
- A Certificate of dissolution shall be given within seven days of the dissolution to the Registrar of Societies and the Commissioner of Charities.